Udig: STANWICK HALL – TERMS & CONDITIONS
Please read the following carefully. Udig Archaeology Limited accepts bookings subject to the following Terms & Conditions. Please also note that Udig Archaeology Limited will be referred to as Udig, all participating Team Pass holders as Team Members, and all Udig staff as Udig Project Staff within this document. Any Team Member booking for a group or responsible for a group will be termed Team Head of Group within this document. Individual bookings are termed Team Passes within this document.
BOOKING TEAM PASSES AND PAYING Udig ARCHAEOLOGY LIMITED
All applying Team Members, or the Team Head of Group booking Team Passes, agree on behalf of all persons detailed in the booking that:
- they have read these Terms & Conditions and have the authority to and do agree with them
- they accept the financial responsibilities for payment of the booking on behalf of all persons named on the booking form
- they understand:
(i) a 14-day cooling-off period is offered and if cancellation occurs within this time, a full refund will be initiated within 7 working days
(ii) cancellation after 14 days of payment and at least 28 days prior to the start of the booked participation, will be subject to a 25% loss of the full Team Pass price
(iii) cancellation within 28 days of the start of the booked participation in the excavation will be subject to a 50% loss of the full Team Pass price unless within the 14-day cooling off period.
Once a Team Pass or Team Passes have been confirmed, an invoice will be issued containing an individual reference number and sent to the email address noted on the booking form. The amount will vary according to how long the Team Member(s) is wanting to attend. The amount shown on the invoice is subject to the above refund policy.
Payment can be made by bank transfer using the following details:
Account Name: Udig Archaeology Limited
Account Number: 54134096
Sort Code: 60-83-71
HOW FIT AND HEALTHY SHOULD YOU BE?
Most aspects of archaeology involve varying degrees of strenuous physical movement. Team Members should be aware of this. Unless discussed with us prior to the excavation and an exemption made; you may be asked to, and thus, should be prepared to undertake trowelling, shovelling, sieving, handling buckets of spoil and using a wheelbarrow. Full instruction on using all of the tools on site will be provided by experienced archaeologists. However, if you have any concerns in this regard, please contact us for advice.
Those Team Members under 17 years old will not be expected to carry out the work of an adult and their involvement in the excavation will be set accordingly and under the close supervision of their guardian. If a 17-year-old Team Member is attending the excavation alone, having had a guardian sign a permission form, close monitoring by Udig Project Staff will be maintained and their involvement set accordingly.
It is the responsibility of each Team Member to inform Udig of any disability requiring assistance or support. Where practicable, Team Members will be directed to undertake excavation activities that do not put them or other members of the team at personal risk.
Should any Team Member fall ill, or be injured during the excavation period, the Team Member must inform a Udig Project Staff Member immediately.
If Udig deems a Team Member unfit to participate in any aspect of the excavation, the Team Member must accept that decision as final. No compensation will be given.
Udig strongly recommends that all Team Members understand the strenuous nature of archaeology and do not put themselves at risk. If Team Members have any concerns about their health and fitness before or during the excavation, they should seek advice from Udig Project Staff. Udig want all Team Members to enjoy the experience of taking part in this rewarding and highly addictive activity and develop their passion for heritage.
WHAT IF YOU WISH TO PARTICIPATE FROM OUTSIDE THE UK?
Team Members coming from overseas will be responsible for ensuring that they have a valid passport, an appropriate visa to visit the UK as well as suitable accident and medical insurance for participating in an archaeological excavation. Please be aware that some insurance companies deem archaeology as a strenuous ‘sport’.
Payment to attend the excavation is made through the booking section on the website.
It is the responsibility of all Team Members from overseas to ensure that they have the necessary visa and medical paperwork. Udig will not be liable for any failure by the Team Member to carry out their responsibilities. The Team Member will be required to financially reimburse Udig for any costs it may incur resulting from the Team Member’s failure to adhere to the visa and insurance requirements.
If a Team Member fails to secure a visa or is refused entry to the UK for any reason, the cancellation policy will be taken into consideration and cancellation charges applied where appropriate.
Please contact Udig by email if you have any questions or queries about booking Team Passes for the excavation.
WHAT ARE THE BOOKING TERMS?
Your booking is with Udig Archaeology Limited. The company registration number is 13547347. The Company’s registered address is: Udig Archaeology Limited, 6 The Old Quarry, Nene Valley Business Park, Oundle, Peterborough, PE8 4HN, United Kingdom.
Telephone number: +44 7759 991132
If you have any queries about your booking, please in the first instance email Udig at: [email protected]
Udig Project Staff will endeavour to reply to all emails within 3 working days.
Where a Team Member books on behalf of a group (Group = 2 or more Team Members), all correspondence will be sent to the Team Head of Group, as recorded on the booking form.
A contract will be deemed to exist between Udig Archaeology Limited and the Team Member carrying out the booking, singular or for a group at the point of payment. After payment, the cancellation policy will apply.
WHAT HAPPENS IF YOU WISH TO CHANGE OR CANCEL YOUR BOOKING?
If for any reason a Team Member wishes to cancel their booking, the following charges will apply. The charges are dependent upon the cancellation period before participation in the dig:
Within 14 days – no charge
After 14 days (not less than 28 days prior to your booking) – 25% of booking fee
Less than 28 days – 50% of booking fee
Cancellation will take effect from the date Udig receives a notification of cancellation email from the Team Member.
If Team Members are not able to participate in the excavation it may be possible to transfer a booking or part thereof to another suitable person or to another date on an alternative Udig excavation. Any changes along these lines must be sent as a request in writing and are subject to written Udig agreement. Any changes will be subject to a minimum administration charge of £25 per Team Member plus any other reasonable costs incurred by Udig.
CAN I CUT SHORT MY ARCHAEOLOGICAL EXCAVATION?
If Team Members are forced to, or decide to leave the archaeological excavation early, in circumstances where they have no reasonable cause for complaint; Udig are under no obligation to administer a refund for that part of the excavation not completed. Nor will Udig be liable for any costs that Team Members incur by their decision to leave early.
WHAT IF Udig CHANGES OR CANCELS THE EXCAVATION?
Udig reserve the right to cancel or amend the nature of the archaeological excavation at any time. While changes to the planned programme may have to be made at short notice, they are likely to be minor in nature. Udig will advise all Team Members of these changes in writing, as early as possible.
Udig reserves the right to cancel the archaeological excavation no less than 7 days from the start of the Team Member’s participation, if it receives low bookings or for any other unforeseen reason. Low bookings are defined as where Udig receives insufficient team numbers to make the operation possible in the advertised form. However, if possible and despite low numbers, Udig will make every effort to deliver an archaeological excavation, albeit in a revised format. If a Team Member or Team Head of Group then agrees to the modifications, no refunds partial or otherwise will apply. If, however, a Team Member or Team Head of Group does not agree in writing to these modifications, then they will be fully reimbursed or offered a replacement date.
Any independent accommodation arrangements made by Team Members will be at their own risk and will not be compensated by Udig in the event of the archaeological excavation being cancelled. Team Members are advised to seek advice from a reputable travel insurance consultant or take out insurance to cover such an event.
Except where specifically expressed in these Terms & Conditions, Udig Archaeology Limited cannot accept liability where the performance of our obligations under our contract with you is prevented or affected or you otherwise suffer any damage, loss or expense resulting from events falling within the classification of ‘Force Majeure’.
Force Majeure means unusual and unforeseeable circumstances beyond Udig’s control. This includes but is not limited to war, riot, civil strife, terrorist activity, industrial dispute, natural or nuclear disaster, pandemics or diseases, fire, flood, adverse weather conditions or the perceived or imminent threat of any of these.
CAN MY CHILDREN PARTICIPATE IN THE ARCHAEOLOGICAL EXCAVATION?
Any Team Member between 8 and 16 years old, at the time they arrive at the Udig: Stanwick Hall excavation, can join the team as long as they are accompanied by their guardian. A maximum of two child Team Members aged between 8 and 16 years per one adult Team Member are permitted.
Those Team members aged between 8 and 16 years will need to be closely supervised by their guardian at all times and will need to stay in the same accommodation. There is no price reduction for those under 16 years old and no special child meals will be provided. The guardian needs to be aware that alcohol may be served at dinner and drunk by Team Members and off duty Udig Project Staff while relaxing at the end of the day.
Smoking and vaping are only permitted by those old enough to do so and then only in designated places or off site.
VACCINATIONS
Each Team Member or acting Team Head of Group is responsible for the medical decisions of themselves and their group. Decisions about vaccinations should be made between Team Members and their doctor. Due to constantly changing health conditions around the world, keeping up-to-date and informed of current affairs is essential especially if travelling from overseas. If in doubt, Team Members should consult with their physician, a local travel health clinic, the US Centre for Disease Control and Prevention or The World Health Organization for the latest health information for travellers.
It is recommended that all participating Team Members check they are up-to-date with their Tetanus injection and if required consult their doctor about a booster vaccination.
I HAVE DIETARY REQUIREMENTS
If Team Members have any dietary requirements (i.e. vegan, vegetarian, nut allergy, gluten-free, celiac), please include full details with names on the booking form. However, it is the responsibility of each Team Member or Team Head of Group to confirm full dietary requirements with Udig Project Staff and the instructed Catering Manager prior to the dig. Udig Project Staff can be contacted via the Udig email address: [email protected]
ACCESS TO SITE
All Team Members and Udig Project Staff are asked to respect the privacy of the owners of Stanwick Hall and to only access the public areas of the site. A map will be provided showing the excavation, dining and camping areas.
WHAT HAPPENS IF A TEAM MEMBER OR TEAM MEMBERS ARE DEEMED TO BE BEHAVING INAPPROPRIATELY?
Being part of an archaeological experience and working as a team is a very important part of any Udig excavation. Team Members and Udig Project Staff are expected to be respectful of others and others’ property at all times. Inappropriate behaviour of any type by any Team Member or Udig Project Staff will not be tolerated. If a Team Member or Udig Project Staff cause or are deemed likely to cause, danger or distress to others or cause damage to property, Udig will take appropriate action. Team Members and Udig Project Staff may be asked to leave the excavation altogether. When this occurs the Team Members and Udig Project Staff will not be refunded, will be asked to leave the site and will be banned from returning to the site.
WHAT HAPPENS IF I DAMAGE MY MOBILE PHONE?
Please be aware that Stanwick Hall and Udig are not responsible for any damage or loss to personal equipment or property however caused, be it by fire, theft, or any other cause whatsoever. Vehicles and property are left on site at their owner’s own risk.
DOES Udig HAVE ANY FINANCIAL PROTECTION?
Udig does not have any financial protection should it cease trading.
INTELLECTUAL PROPERTY RIGHTS
Except where otherwise indicated, this website and its entire contents, including but not limited to trademarks, logos, copyrights, published materials, media, images and formats are owned by Udig Archaeology Limited and its associates. The contents may not be copied, reproduced, modified, published, uploaded, downloaded, posted, transmitted or distributed in any way without Udig Archaeology Limited’s written permission.
WHAT IF I HAVE A COMPLAINT
Udig will make every effort to ensure that each Team Member has a happy and ‘hands on’ experience at Udig: Stanwick Hall and are satisfied with every aspect of the archaeological excavation. However, if any Team Member has a problem during the excavation, please speak to a Udig Project Staff Member as soon as possible and Udig will endeavour to put things right as soon as is possible and practicable. If a complaint is not resolved to the Team Members’ satisfaction, please email Udig at [email protected] to make a formal written complaint. Complaints need to include all relevant information (i.e. date, time, names of any Udig Project Staff or other people involved, etc.) and be concise. Udig will then investigate any complaints as speedily as possible and update the complainant on the outcome of their investigation.
If a Team Member wishes to make a complaint after leaving the excavation, they must put that complaint in writing to Udig by email and send to [email protected] within 30 days of the end of their booked term of excavation. Udig will not accept liability for claims received after that period.
DOES Udig RECORD THE EXCAVATION IN ANY WAY?
Unless otherwise stated at the time of booking, all Team Members consent to allowing Udig and its associates to use any data uploaded to our website or other applications, and for any photographs or film taken during the archaeological excavation in which Team Members may appear, to be used for marketing and recording purposes.
This contract and any matter arising from it are governed by the law of England and Wales and are subject to the jurisdiction of the courts of England and Wales.